Privacy Policy 

This privacy policy tells you what to expect us to do with your personal information:

 

• Contact details

• What information we collect, use, and why

• Lawful bases and data protection rights

• Where we get personal information from

• How long we keep information

• Who we share information with

• How to complain

 

Contact Details

 

Post: 9 Woodlands Close, Hawley, Blackwater, Surrey, GU17 9HZ

Telephone: 07803 506796

Email: ccwandb@yahoo.com

 

What Information We Collect, Use, and Why

 

We collect or use the following information to provide services:

• Names and contact details

• Addresses

• Photographs or video recordings

• Records of meetings and decisions

• Information relating to compliments or complaints

 

We collect or use the following information to comply with legal requirements:

• Your name

• Your contact information

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Lawful Bases and Data Protection Rights

 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

 

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

 

If you make a request, we must respond to you without undue delay and in any event within one month.

 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

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Our Lawful Bases for The Collection and Use of Your Data

 

Our lawful bases for collecting or using personal information to provide services are:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

• Contract – we must collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

• Legal obligation – we must collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

 

Our lawful bases for collecting or using personal information for legal requirements are:

• Legal obligation – we must collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

 

Where We Get Personal Information From

• Directly from you; the customer.

 

How long we keep information

• Personal data shall be kept for 6 years from the last date on which you used our services.  

• If you enquired but did not use out services, your data will be kept for no longer than 1 year.

 

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Who We Share Information With

 

Data processors

• Website Host: This data processor does the following activities for us: Manages enquiries from potential customers.

• Accountant: This data processor does the following activities for us: Completes the annual tax return.

• Online Messaging: This data processor does the following activities for us: Holds written and voice messages containing information about services.

• Office Workspace Provider: This data processor does the following activities for us: Stores documents and spreadsheets in a cloud-based storage facility that may contain personal data.

 

Others we share personal information with:

• Insurance companies

• Professional or legal advisors

• Relevant regulatory authorities

• External auditors or inspectors

• Suppliers and service providers

• Professional consultants

 

How To Complain

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If you have any concerns about our use of your personal information, you can make a data protection complaint to us:

• Email: ccwandb@yahoo.com

• Telephone: 07803 506796

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If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. 

 

The ICO’s address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113 
Website: https://www.ico.org.uk/make-a-complaint